African Diaspora Community Grant

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APPLICATION GUIDELINES

Thank you for applying for the African Diaspora Community Grant
for Fiscal Year 2024 from San Francisco Grants for the Arts!

Application Period

The application release and closing dates and times are as follows:

Release Date/Time: Wednesday, May 17, 2023 5:00 p.m.
Closing Date/Time: Tuesday, June 6, 2023 5:00 p.m.

Applications are timestamped. Applications received after 5:00 p.m. are ineligible to be scored or funded.

Other Important Dates:

Application Panel Review: June 12, 2023
Funding Notifications: June 16, 2023
Grant Period Begins: July 1, 2023

Applications must be submitted online using this FormAssembly form.
You are able to save your work in FormAssembly and return to it later.
GFTA strongly recommends that you review the RFP in its entirety, prepare application answers, and gather required and supplemental documentation prior to starting this online application:
The application questions are on pages 8 and 9 of the RFP so you can review them, draft your answers in a program like Microsoft Word, save them to your files, then copy and paste them into the online application.
The documentation requirements are on page 7 of the RFP.
In order to be eligible for funding consideration, applicants must meet all Eligibility Requirements listed on page 4 of the RFP.
The online application contains fields into which requested information is entered.
If you experience technical difficulties with this application, contact GFTA immediately to get assistance: gfta-program@sfgov.org.
You will receive a confirmation email when your application is 100% submitted in FormAssembly. Check your junk/spam boxes if you do not see it in your primary email box and save the confirmation email.
Incomplete applications are ineligible to be scored or funded.

ELIGIBILITY

• The applicant organization must be tax-exempt and in good standing with the State of California and under Internal Revenue Code Section 501(c)(3).

• The applicant organization must be in good standing with the California Secretary of State and must remain in good standing during the term of the agreement. To check, go to https://bizfileonline.sos.ca.gov/search/business.

• The applicant organization must be in good standing with the California Office of the Attorney General and must remain in good standing during the term of the agreement. To check, go to the office’s Verification page: https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y 

• The applicant organization must be San Francisco-based and demonstrate a San Francisco corporate address. Documentation demonstrating San Francisco corporate address must be submitted with the application. For a complete list of acceptable forms of proof of corporate address, please see the Application Instructions in the RFP.

• The applicant organization’s mission statement must be clearly focused on utilizing the art, culture, and history of the African Diaspora to portray the history and culture of black communities all over the world.

• The organization must have a museum facility within San Francisco that currently showcases black art and culture, as well as a minimum of five years (since May 2018) of consecutive experience providing diaspora related art displays and educational opportunities at its facility.

• The applicant cannot be part of another City agency or department.

• Applicants must not be in default on any grants or loans from: (1) GFTA; (2) other City departments (including but not limited to the Department of Children, Youth and Their Families, Office of Economic and Workforce Development, Mayor’s Office of Housing and Community Development, SFAC); (3) Northern California Grantmakers Arts Loan Fund; (4) Community Vision Capital and Consulting; (5) Community Arts Stabilization Trust; and/or (6) the Center for Cultural Innovation. This default clause was expanded due to the fact that GFTA has fiduciary relationships with these particular organizations.

• The organization must be willing and able to meet the requirements associated with receiving funds from the City and County of San Francisco. In order to receive a grant payment from Grant for the Arts, the organization must become a registered, compliant supplier and meet the City of San Francisco's insurance and business tax requirements. For more information about supplier requirements, visit: https://sfcitypartner.sfgov.org/pages/become-a-supplier.aspx 

Please note: You will only be required to register as a City Supplier if you are approved for funding.

This organization meets all criteria and is eligible for funding.

YesNo - If your organization does not meet all criteria, it is ineligible for funding. Without meeting the eligibility, it will unfortunately not be considered for review.

SECTION 1: ABOUT YOUR ORGANIZATION

This section is not scored.

Name of Applicant Organization (as shown on your Form W-9)

Website

Contact Name for this Application

Contact should be the person GFTA can contact with questions about the organization and its application.

Contact Title

Contact Email

Contact Phone Number

(###) ###-####

Intended Neighborhood(s) Served:

If you do not serve a specific neighborhood, please only select "General - All Neighborhoods".

Amount of grant funding you are requesting:

Requested grant amounts may be up to $500,000. Please do not include commas, periods, or other punctuation.

Your Organization's Mission Statement (100 words)

Please list your organization's core programs and services. (250 words)

SECTION 2: SCORED APPLICATION QUESTIONS

1) Please provide a Grant Plan that details the goals, vision, and processes of executing the performances, events, exhibitions, acquisitions, or other activities that will be supported by funding through GFTA's African Diaspora Community Grant. (300 words)

2) Highlight your organization's activities in engaging with African American communities and the African Diaspora in San Francisco over the past five years. (250 words)

3) Provide brief biographies of the key staff engaged in fiscal and operational oversight in your organization (up to three). (250 words)

4) Describe the procedures in place for monitoring and approving the organization’s finances and operations. (250 words)

5) Describe how you will evaluate the success of your programming over the next year. (250 words)

SECTION 3: SUPPLEMENTAL DOCUMENTATION

Important:

Attachments may be uploaded in any of the following formats:

.pdf
.xls
.xlsx
.doc
.docx

Each attachment must be less than 20mb before uploading. Your application cannot be submitted if any file is larger than 20mb.

Proof of San Francisco Corporate Address

a) This can be in the form of a utility (water, gas, electricity) bill, telephone/internet bill, bank statement, renter’s agreement with date, or mortgage documentation.

b) This document should be no more than three (3) months old and must include the applicant’s name.

Proof of San Francisco Corporate Address

Proof of IRS Good Standing

Visit IRS-Tax Exempt Organization Search: https://apps.irs.gov/app/eos. Select Database "Pub 78 Data". Search for the applicant organization EIN number or Organization Name. Select the correct organization. Save a PDF of the screen titled "Publication 78 Data" that shows your organization listed and upload to the application form.

Upload Proof of IRS good standing

Financials

The applicant organization’s Profit and Loss Statements and Balance Sheets for the two most recently completed fiscal years are required at the time of application and should be uploaded to the online form.

Please upload Profit and Loss Statements and Balance Sheets for the two most recently completed fiscal years.

SECTION 4: CERTIFICATION

Organization Name

Name of person making this representation on behalf of the organization

Send confirmation of my application submission to this email address

When this application is 100% complete and submitted, you will receive a confirmation at this address.

This certification and release must be signed by the principal officer of the organization with the knowledge of the matters contained herein and with legal authority to obligate the organization.

The undersigned certifies that:

All information contained herein is accurate or represents a reasonable estimate of future operations, based on data available at the time of application.

YesNo

There are no misstatements or misrepresentations contained herein or in the attachments

YesNo

The applicant will comply with the federal laws that regulate Fair Labor, Civil Rights, Accessibility, and other regulations and City requirements in this grant application.

YesNo

The undersigned hereby releases the City & County of San Francisco, Grants for the Arts, and their respective officers, employees and agents, from any and all liability and/or responsibility concerning damage to or loss of materials submitted to FormAssembly, whether or not such damage or loss is caused by the negligence or intentional acts or omissions of FormAssembly, its respective officers, employees & or agents.

WHEN THIS APPLICATION IS 100% COMPLETE AND SUBMITTED, YOU WILL RECEIVE A CONFIRMATION EMAIL--CHECK YOUR JUNK/SPAM IF YOU DO NOT SEE THE CONFIRMATION IN YOUR MAIN INBOX.

This date constitutes a signature

After you hit submit, you will be asked to review and CONFIRM your answers. Scroll through your answers and keep a copy using 'Print this page', then click the 'Confirm' button to submit your application. Thanks for your application!

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Grants for the Arts 401 Van Ness Avenue Suite 321 San Francisco, CA 94102 / Email: gfta@sfgov.org